Asbestos Survey Report Template

What This Report Covers

An asbestos survey report documents the presence — or suspected presence — of asbestos-containing materials (ACMs) within a building. Required under the Control of Asbestos Regulations 2012, these surveys are essential for any non-domestic property and for domestic properties undergoing refurbishment or demolition. The report is aimed at duty holders, building managers, and property owners who have a legal obligation to manage asbestos risks. AnyInspect's AI-powered template follows HSG264 methodology — producing a compliant management survey report that includes a full material register, assessment scoring, and a prioritised management plan. Whether you are surveying a social housing block, a commercial office, or a school building — this template ensures nothing is missed and every finding is properly documented.

Key Report Sections

Survey Scope & Methodology

This section defines the boundaries of the survey — what areas were accessed, what areas were not, and why. It records the survey type (management survey or refurbishment/demolition survey), the date of inspection, the surveyor's qualifications, and any limitations encountered. Clear scope documentation is critical — it establishes what the duty holder can rely upon and where further investigation may be needed.

Building Description

A comprehensive description of the building — its age, construction type, number of floors, usage, and general condition. This context is essential for interpreting survey findings — a 1960s concrete-frame office building presents a very different asbestos risk profile to a Victorian school with numerous later modifications. AnyInspect's AI captures building characteristics directly from your video walkthrough — extracting details you narrate and cross-referencing them with visual observations.

Asbestos-Containing Material Register

The heart of the report — a detailed register of every asbestos-containing material identified or presumed. Each entry records the material type (insulation board, sprayed coating, floor tiles, textured coatings, gaskets), its location within the building, its extent, and its current condition. The register serves as the definitive record that duty holders must maintain — and forms the basis of the asbestos management plan.

Material Assessment Scores

Each identified ACM receives a material assessment score based on four variables — product type, extent of damage, surface treatment, and asbestos type. These scores — ranging from 2 to 12 — quantify the potential for fibre release. AnyInspect's AI calculates these scores automatically based on your observations — ensuring consistent, objective scoring that aligns with HSG264 methodology.

Priority Assessment Scores

While material assessment scores evaluate the inherent risk of the material itself, priority assessment scores evaluate the likelihood of disturbance — considering factors like occupant activity, maintenance frequency, accessibility, and the likelihood of work in the area. Combined with the material assessment, this produces an overall risk score that drives management decisions. The AI generates these scores based on building usage patterns and location data from your walkthrough.

Recommendations & Management Plan

The final section translates assessment scores into actionable recommendations — ranging from "manage in situ with periodic monitoring" through to "encapsulate," "enclose," or "remove." Each recommendation includes a suggested timeframe and is linked to specific register entries. The management plan provides a structured programme of re-inspection intervals, labelling requirements, and information dissemination procedures — everything the duty holder needs to demonstrate compliance.

How AnyInspect Generates This Report

Step 1: Record Your Walkthrough

Launch the AnyInspect app and begin your asbestos management survey. As you move through the building — room by room, floor by floor — narrate your findings. Describe suspected ACMs, their location, condition, and extent. Point your camera at each material for visual documentation. Note any areas you cannot access and explain why. The app captures everything — video, audio, and GPS location — creating a comprehensive record of your survey. There is no need to carry paper forms or stop to fill in spreadsheets.

Step 2: AI Processes Your Recording

AnyInspect's AI pipeline processes your recording in stages. Deepgram transcribes your spoken observations — capturing material descriptions, location references, and condition assessments with high accuracy. Google Gemini then analyses both the transcript and extracted video frames against HSG264 survey methodology — identifying ACMs, categorising material types, and calculating material assessment and priority assessment scores. The AI builds the complete material register automatically — cross-referencing your verbal descriptions with visual evidence from the video frames.

Step 3: Review & Generate Your Report

Your AI-populated report appears in the AnyInspect dashboard — with every register entry, assessment score, and recommendation pre-filled. Review each finding — accept the AI's assessment, adjust scores where your professional judgement differs, or add supplementary notes. Once satisfied, generate a professional PDF that includes the full material register, floor plans with ACM locations marked, photographic evidence, and the complete management plan. The report is ready to hand to the duty holder — fully HSG264-compliant and professionally formatted.

Compliance Standards

Control of Asbestos Regulations 2012

The primary UK legislation governing asbestos management — requiring duty holders to identify asbestos in non-domestic premises, assess its condition, and manage the risk. Regulation 4 places a specific duty to manage asbestos — including commissioning surveys, maintaining a register, and preparing a management plan. AnyInspect's template is structured to satisfy all Regulation 4 requirements.

HSG264 — Asbestos: The Survey Guide

Published by the Health and Safety Executive — HSG264 is the definitive guidance on how to conduct asbestos surveys. It defines the two survey types (management and refurbishment/demolition), establishes assessment scoring methodologies, and sets out report content requirements. AnyInspect's AI applies HSG264 scoring algorithms directly — ensuring your reports meet the standard's expectations for consistency and rigour.

HSE Approved Code of Practice (L143)

The Approved Code of Practice — Managing and Working with Asbestos — provides practical guidance on complying with the Control of Asbestos Regulations. It has special legal status — if you are prosecuted for a breach of health and safety law and it is proved that you did not follow the relevant provisions of the ACoP, a court will find you at fault unless you can show that you complied with the law in some other way. AnyInspect's report structure aligns with L143 expectations for survey documentation and management plans.

Why Use AnyInspect Instead of a Manual Template?

Asbestos surveys demand meticulous documentation — every material must be recorded, scored, photographed, and located on a floor plan. Traditional methods involve carrying paper register forms, a separate camera, a dictaphone, and often a tablet or laptop for data entry. The room-by-room process is slow — and the risk of transcription errors between field notes and the final report is significant. A single missed entry or miscalculated assessment score can undermine the entire survey's credibility.

AnyInspect eliminates this fragmented workflow. You walk the building once — narrating findings and capturing video simultaneously. The AI extracts every material observation, calculates assessment scores using HSG264 algorithms, and builds the complete register automatically. Photographic evidence is timestamped and linked to specific register entries — no more matching photos to handwritten notes back in the office.

The consistency advantage is particularly important for asbestos surveys. Manual scoring — where surveyors assign material assessment and priority assessment values by hand — is inherently subjective and varies between individuals. AnyInspect's AI applies the same scoring methodology every time — producing reports that are defensible, reproducible, and aligned with HSG264 from the first entry to the last.

Related Templates

- Health & Safety Inspection Report Template — Asbestos management is a key component of broader workplace health and safety compliance.
- Legionella Risk Assessment Report Template — Often conducted alongside asbestos surveys in commercial and public buildings as part of a comprehensive risk management programme.
- Stock Condition Survey Report Template — Stock condition assessments frequently identify asbestos-related issues — particularly in social housing built before 2000.
- Building Survey Report Template — Full building surveys include asbestos as one of many building elements assessed.