Fire Door Inspection Report Template

What This Report Covers

Fire doors are one of the most important — yet most frequently neglected — elements of a building's passive fire protection. A fire door inspection report documents the condition of every fire door in a premises — assessing critical components including gap measurements, intumescent strips, cold smoke seals, self-closing mechanisms, glazing, hinges, signage, and frame integrity. Under the Regulatory Reform (Fire Safety) Order 2005 and BS 8214, regular inspection of fire doors is essential to ensure they'll perform as intended during a fire — containing smoke, protecting escape routes, and buying precious evacuation time. This template is designed for fire door inspectors, fire risk assessors, and building managers who need to produce detailed, door-by-door inspection records that stand up to scrutiny from fire safety enforcement officers and insurers alike.

Key Report Sections

Door Identification and Location

Each fire door in the building is logged with a unique reference number, its precise location — including floor, corridor, and room designation — and the door's fire rating (FD30, FD60, etc.). This section creates the master schedule that underpins the entire inspection, ensuring every door is accounted for and traceable across subsequent inspections.

Gap Measurements

Gap tolerances are critical to a fire door's performance — too large and smoke passes freely around the door; too tight and the door won't close properly. This section records the measured gap at the head, both jambs, and the threshold of each door — comparing them against the maximum 3mm tolerance specified in BS 8214. Out-of-tolerance gaps are one of the most common failure points, and AnyInspect's AI flags them automatically from your narrated findings.

Intumescent Strips and Cold Smoke Seals

Intumescent strips expand when exposed to heat — sealing the gap between the door and frame to prevent fire spread. Cold smoke seals block the passage of smoke at ambient temperatures. This section documents whether these components are present, correctly installed, undamaged, and continuous around the door's perimeter. Missing or damaged strips are a frequent deficiency — and a significant fire safety concern.

Self-Closing Mechanism

A fire door is only effective if it closes fully into its frame — every time. This section assesses the type, condition, and operation of the self-closing device — whether it's an overhead closer, a concealed closer, or a Perko-style chain. The inspection checks that the closer shuts the door firmly against the frame without excessive force, and that no hold-open devices are being used improperly.

Glazing and Vision Panels

Where fire doors incorporate glazing — whether for vision, aesthetics, or borrowed light — the glass must be fire-rated to the same standard as the door leaf itself. This section documents glazing type, condition, and whether appropriate fire-rated beading is in place. Cracked, loose, or non-fire-rated glazing is a critical deficiency that compromises the entire door assembly's integrity.

Frame Condition and Signage

The door frame is integral to fire door performance — damage, warping, or poor installation can render even a perfect door leaf ineffective. This section assesses frame material, condition, fixings, and alignment. It also checks for mandatory fire door signage — "Fire Door — Keep Shut" or "Fire Door — Keep Locked" signs — which must be present and legible on both sides of the door where required.

Overall Pass/Fail Rating

Each door receives a clear pass or fail rating based on the cumulative assessment of all components. Failed doors are further categorised by severity — some deficiencies require immediate remediation, while others can be scheduled for the next maintenance cycle. The report generates a summary table showing the pass/fail status of every door in the building — giving the responsible person a clear overview of their fire door stock's condition.

How AnyInspect Generates This Report

Step 1: Record Your Walkthrough

Launch the AnyInspect app and select "Fire Door Inspection." Walk through the building, stopping at each fire door — narrate the door reference number, describe its location, and talk through your findings for each component. Mention gap measurements, note the condition of intumescent strips, test the self-closer, and flag any deficiencies. The app records everything — your voice and the video — so you can focus on inspecting rather than scribbling on clipboards.

Step 2: AI Processes Your Recording

AnyInspect's AI pipeline springs into action once your recording uploads. Deepgram transcribes your narration — capturing every door reference, measurement, and observation with high accuracy. Key video frames are extracted to provide photographic evidence of each door's condition. Google Gemini then analyses the transcription against BS 8214 requirements — automatically mapping your findings to the correct door, categorising each component's condition, and generating pass/fail ratings. What would take hours of manual data entry is completed in minutes.

Step 3: Review & Generate Your Report

Open the AnyInspect dashboard to review the AI-generated findings — door by door, component by component. Accept findings that are spot-on, adjust any that need refinement, and add any observations the AI might have missed. When you're satisfied — hit generate. The result is a professionally formatted fire door inspection report — complete with door schedules, individual assessments, photographic evidence, a summary pass/fail matrix, and a prioritised remediation list. Ready to deliver to your client.

Compliance Standards

BS 8214

BS 8214 is the British Standard that provides a code of practice for the installation, maintenance, and use of fire door assemblies. It specifies the performance criteria that fire doors must meet — including gap tolerances, hardware requirements, and inspection frequencies. AnyInspect's fire door template is structured around BS 8214's inspection checklist — ensuring your reports cover every element the standard requires.

Regulatory Reform (Fire Safety) Order 2005

The Fire Safety Order requires that fire safety measures — including fire doors — are maintained in working order. Regular fire door inspections are a key part of demonstrating compliance with this duty. AnyInspect helps you document these inspections in a consistent, professional format that satisfies enforcement officers and provides a clear audit trail.

Why Use AnyInspect Instead of a Manual Template?

Manual fire door inspection templates — whether paper-based or digital checklists — suffer from a fundamental problem: they're tedious to fill in for every single door. In a building with 50, 100, or 200+ fire doors — the repetition leads to shortcuts, missed fields, and inconsistent assessments. Inspectors rush through the later doors because they're running out of time or patience.

AnyInspect changes the dynamic entirely. By narrating your findings as you inspect each door — you capture more detail, more naturally, in less time. The AI structures everything for you — so you never miss a field or forget to record a measurement. For large buildings with hundreds of fire doors — the time savings are enormous. What might take a full day of post-inspection data entry becomes a 30-minute review session.

The consistency benefits are equally significant. Every door is assessed against the same criteria, formatted the same way, and rated using the same methodology — regardless of which inspector carried out the assessment. For fire safety consultancies running multiple teams across multiple sites — this consistency is invaluable.

Related Templates

Fire Risk Assessment Report — Fire doors are a critical finding in any fire risk assessment. Where your FRA flags fire door concerns as a broader issue — the dedicated fire door inspection provides the granular, door-by-door evidence needed to support remediation planning.

Fire Compartmentation Survey Report — Fire doors form part of the building's fire compartment boundaries. A compartmentation survey examines the complete compartment envelope — including walls, floors, service penetrations, and fire stopping — of which fire doors are one element.

Fire & Smoke Damper Inspection Report — Like fire doors, dampers are passive fire protection components that must be regularly inspected and maintained. Buildings that need fire door inspections often require damper inspections too — particularly in properties with complex HVAC systems.

Stock Condition Survey Report — For social housing providers conducting stock condition surveys — fire door condition is a key element of the overall property assessment. Findings from a dedicated fire door inspection can feed directly into the broader stock condition evaluation.