Fire Risk Assessment Report Template

What This Report Covers

A fire risk assessment is one of the most critical compliance documents any building owner or responsible person must produce — and keep up to date. Under the Regulatory Reform (Fire Safety) Order 2005, virtually every non-domestic premises in England and Wales requires a suitable and sufficient fire risk assessment. This report template covers the full scope of a PAS 79:2020-compliant assessment — from identifying fire hazards and evaluating the people at risk, through to assessing fire detection systems, means of escape, and fire safety management arrangements. Whether you're assessing a high-rise residential block, a commercial office, or a social housing estate — this template ensures nothing gets missed. The report is designed for fire risk assessors, building managers, and fire safety consultancies who need to produce professional, defensible documentation — quickly and consistently.

Key Report Sections

Premises Information

Every fire risk assessment begins with a thorough record of the premises — building type, construction date, number of storeys, occupancy levels, and the responsible person's details. This section establishes the context for every finding that follows — and ensures the report is tied to a specific building at a specific point in time.

Fire Hazard Identification

This is the core of any fire risk assessment — identifying sources of ignition, fuel, and oxygen throughout the premises. The report catalogues each hazard by location, describes its nature, and assigns a risk level. AnyInspect's AI analyses your video walkthrough narration to extract and categorise hazards automatically — capturing details you might overlook when filling in a blank template manually.

People at Risk

Not all occupants face the same level of risk. This section identifies groups who may be particularly vulnerable — sleeping occupants in residential blocks, mobility-impaired individuals, lone workers, or visitors unfamiliar with the building's layout. The assessment considers both the number and characteristics of people at risk — a crucial factor in determining the overall risk rating.

Fire Prevention Measures

This section evaluates the existing controls in place to prevent fire from starting — housekeeping standards, electrical safety, storage of flammable materials, heating systems, and cooking arrangements. Each measure is assessed against best practice, with deficiencies flagged as action items requiring remediation.

Fire Detection and Warning Systems

From basic smoke detectors to advanced addressable fire alarm systems — this section documents what's installed, whether it's appropriate for the premises, and whether it's being properly maintained. The report captures alarm panel details, detector types and locations, manual call point positions, and the results of any recent testing.

Means of Escape

Arguably the most safety-critical section of any fire risk assessment — this evaluates whether occupants can safely evacuate in the event of a fire. The report examines escape routes, exit widths, travel distances, emergency lighting, signage, and any obstructions. For high-rise buildings under the Building Safety Act 2022, this section also addresses evacuation strategies and personal emergency evacuation plans.

Risk Rating Matrix and Remedial Actions

Every identified deficiency receives a risk rating — typically categorised as tolerable, moderate, substantial, or intolerable — based on the likelihood of fire and the probable consequences. The remedial actions table prioritises each item with recommended timescales, creating a clear action plan that the responsible person can work through systematically.

Fire Safety Management

Good fire safety management underpins everything else in the assessment. This section reviews the premises' fire safety policy, staff training records, fire drill history, maintenance schedules for fire safety systems, and record-keeping practices. Gaps in management arrangements are often the most common — and most easily rectifiable — findings.

How AnyInspect Generates This Report

Step 1: Record Your Walkthrough

Open the AnyInspect mobile app — select "Fire Risk Assessment" — and start recording as you walk through the premises. Narrate your findings naturally as you go: describe hazards, note the condition of fire doors, comment on escape route obstructions, and flag any concerns about detection systems. The app captures both your audio narration and video footage simultaneously — there's no need to stop and type notes or tick boxes on a clipboard. Just walk, talk, and inspect as you normally would.

Step 2: AI Processes Your Recording

Once you've finished your walkthrough, AnyInspect's AI pipeline takes over. Your audio narration is transcribed with high accuracy via Deepgram's speech-to-text engine — converting your spoken observations into structured text. Simultaneously, key video frames are extracted to provide visual evidence for each finding. Google Gemini then analyses the transcription against the PAS 79:2020 framework — identifying hazards, categorising risks, mapping findings to the correct report sections, and suggesting risk ratings. The entire process takes minutes — not the hours you'd spend manually writing up your notes.

Step 3: Review & Generate Your Report

With the AI having done the heavy lifting — you review each finding in the AnyInspect dashboard. Accept items that are accurate, reject any that don't apply, and edit where needed to add your professional judgement. Once you're satisfied, generate a professional PDF report with a single click. The output is a fully formatted, PAS 79-compliant fire risk assessment — complete with premises details, hazard identification, risk ratings, and a prioritised action plan. Ready to send to your client immediately.

Compliance Standards

PAS 79:2020

PAS 79:2020 is the definitive guidance document for fire risk assessments in the UK — published by BSI and endorsed by the fire safety industry. It establishes the methodology, structure, and content requirements for a competent fire risk assessment. AnyInspect's fire risk assessment template is built directly around the PAS 79:2020 framework — ensuring every report you generate meets the standard's expectations for thoroughness and clarity.

Regulatory Reform (Fire Safety) Order 2005

The Fire Safety Order places a legal duty on the "responsible person" — typically the building owner, employer, or managing agent — to carry out and maintain a fire risk assessment for all non-domestic premises. Failure to comply can result in enforcement notices, prosecution, and — in the most serious cases — imprisonment. AnyInspect helps you produce assessments that satisfy the Order's requirements efficiently and consistently.

Building Safety Act 2022

For higher-risk buildings — particularly residential buildings over 18 metres — the Building Safety Act introduces additional fire safety obligations, including enhanced documentation requirements and ongoing safety case management. AnyInspect's template accounts for these enhanced requirements — ensuring your assessments are fit for purpose in the post-Grenfell regulatory landscape.

Why Use AnyInspect Instead of a Manual Template?

Filling in a blank fire risk assessment template — whether it's a Word document, a PDF form, or a spreadsheet — is time-consuming, error-prone, and inconsistent. Every assessor formats things differently. Important sections get skimmed over. Risk ratings vary wildly depending on who's writing the report and how rushed they are.

AnyInspect eliminates these problems entirely. By recording a video walkthrough and letting AI structure your findings — you get reports that are consistently formatted, comprehensively populated, and compliant with PAS 79:2020 every single time. The AI catches things that manual note-taking misses — because it processes your entire narration, not just the bits you remember to write down afterwards.

The speed difference is dramatic — what typically takes 3-4 hours of post-inspection write-up can be completed in under 30 minutes. And because the output is a professionally formatted PDF — not a messy Word document — your reports look polished and credible from the moment they're generated.

For fire safety consultancies handling dozens of assessments per month — the productivity gains are transformational.

Related Templates

Fire Door Inspection Report — Fire doors are a critical component of any fire risk assessment. If your FRA identifies fire door deficiencies — a dedicated fire door inspection report provides the detailed, door-by-door analysis needed to specify remedial works.

Fire Compartmentation Survey Report — Where your fire risk assessment identifies concerns about compartmentation integrity — a full compartmentation survey documents every breach, penetration, and fire stopping deficiency across the building's fire compartment boundaries.

Fire & Smoke Damper Inspection Report — Damper systems are a key element of a building's passive fire protection — and they're easily overlooked. If your fire risk assessment flags concerns about HVAC fire protection — a dedicated damper inspection report covers operational testing and condition assessment.

HHSRS Assessment Report — For residential properties, fire is one of the 29 hazard categories assessed under the Housing Health and Safety Rating System. An HHSRS assessment provides a broader health and safety evaluation that complements a fire-focused risk assessment.