Health & Safety Inspection Report Template

What This Report Covers

A health and safety inspection report provides a systematic assessment of workplace hazards — covering everything from fire safety provisions and electrical installations to manual handling risks and welfare facilities. Required under the Health and Safety at Work Act 1974 and supporting regulations, these inspections apply to every workplace in the UK — from offices and warehouses to construction sites and residential care homes. The report serves employers, facilities managers, and health and safety professionals who need to identify hazards, assess risks, and document the control measures in place. AnyInspect's AI-powered template produces a comprehensive, regulation-aligned inspection report — ensuring that no hazard category is overlooked and every finding is properly risk-rated.

Key Report Sections

Workplace Access & Egress

This section assesses the safety of all routes into, through, and out of the workplace — including entrances, corridors, stairways, ramps, and emergency escape routes. It documents trip hazards, inadequate lighting, obstructed pathways, and the condition of floor surfaces. AnyInspect's AI identifies access issues from your walkthrough video — flagging uneven surfaces, blocked fire exits, and non-compliant handrails that might be missed on a standard checklist inspection.

Fire Safety Provisions

A thorough evaluation of the workplace's fire safety arrangements — fire detection and alarm systems, emergency lighting, fire extinguisher provision and servicing status, compartmentation, fire doors, signage, and evacuation procedures. This section cross-references findings against the Regulatory Reform (Fire Safety) Order 2005 — ensuring that both active and passive fire protection measures meet current requirements.

Electrical Safety

This section covers the condition of electrical installations and portable appliances — distribution boards, socket outlets, fixed wiring, extension lead usage, and PAT testing records. It identifies overloaded circuits, damaged cables, missing cover plates, and any installations that appear non-compliant with BS 7671 wiring regulations. Electrical hazards are among the most common causes of workplace fires — making this section critically important.

Manual Handling Hazards

Manual handling injuries account for over a third of all workplace injuries reported to the HSE each year. This section documents tasks involving lifting, carrying, pushing, or pulling — assessing loads, postures, frequency, and the working environment. It identifies areas where mechanical aids could reduce risk and evaluates the adequacy of manual handling training and risk assessments already in place.

Working at Height

Any workplace activity involving a risk of falling — from using stepladders and scaffolding to accessing rooftops and mezzanine floors — is documented in this section. It assesses the adequacy of edge protection, access equipment condition, fragile surface warnings, and compliance with the Work at Height Regulations 2005. AnyInspect's AI flags height-related hazards observed during your walkthrough — including inadequate guardrails, poorly maintained ladders, and missing safety signage.

Hazardous Substances

This section evaluates the storage, handling, and use of hazardous substances under COSHH regulations — including chemicals, dusts, fumes, and biological agents. It documents substance storage arrangements, ventilation adequacy, PPE provision, COSHH assessment availability, and any evidence of exposure. The AI identifies common COSHH issues from visual cues — improperly stored chemicals, missing safety data sheets, and inadequate extraction systems.

Welfare Facilities

Workplace welfare provisions — toilets, washing facilities, drinking water, rest areas, changing rooms, and first aid arrangements — are assessed against the Workplace (Health, Safety and Welfare) Regulations 1992. This section documents the adequacy, cleanliness, and accessibility of these facilities — with particular attention to any shortcomings that could affect worker health or wellbeing.

Risk Rating Matrix

Every hazard identified throughout the inspection receives a risk rating using a standard likelihood x severity matrix — categorising each finding as low, medium, high, or critical risk. This section summarises all findings in a structured register — with each entry linked to the relevant section of the report, a recommended control measure, a priority level, and a target completion date. The matrix provides a clear, actionable framework for the employer's remediation programme.

How AnyInspect Generates This Report

Step 1: Record Your Walkthrough

Open AnyInspect and begin your health and safety inspection. Walk through the workplace systematically — starting with external areas and access routes, moving through communal spaces, work areas, storage facilities, and welfare provisions. Narrate everything you observe — describe hazards, note the condition of safety equipment, and record any concerns. Point your camera at fire extinguisher service labels, electrical distribution boards, emergency exit signage, and any defects you identify. The app captures your complete inspection — video, audio, and location data — without interrupting your workflow.

Step 2: AI Processes Your Recording

AnyInspect's AI pipeline converts your walkthrough into a structured inspection report. Deepgram transcribes your spoken observations — capturing hazard descriptions, equipment condition assessments, and compliance notes. Google Gemini then analyses the transcript and video frames against the relevant regulations — categorising each finding by hazard type, assessing risk levels, and generating control measure recommendations. The AI maps your observations to the correct report sections automatically — ensuring comprehensive coverage across all hazard categories.

Step 3: Review & Generate Your Report

Your AI-populated report appears in the dashboard — with every hazard documented, risk-rated, and linked to recommended control measures. Review each finding — verify risk ratings, add context where needed, and prioritise remediation actions. Generate a professional PDF that includes the complete hazard register, risk matrix, photographic evidence, and a prioritised action plan with target dates. The report is ready for presentation to management, safety committees, or enforcement officers — professionally formatted and thoroughly documented.

Compliance Standards

Health and Safety at Work Act 1974

The foundational UK health and safety legislation — placing a general duty on employers to ensure, so far as is reasonably practicable, the health, safety, and welfare of their employees and anyone else affected by their work activities. Regular workplace inspections are a fundamental part of discharging this duty — and a properly documented inspection report is essential evidence of compliance.

Management of Health and Safety at Work Regulations 1999

These regulations require employers to conduct suitable and sufficient risk assessments — identifying hazards, evaluating risks, and implementing control measures. Regulation 3 specifically mandates that risk assessments must be "suitable and sufficient" — not just a tick-box exercise. AnyInspect's AI-generated risk ratings and control measures provide the depth and rigour that these regulations demand.

Workplace (Health, Safety and Welfare) Regulations 1992

These regulations set minimum standards for workplace conditions — covering ventilation, temperature, lighting, cleanliness, workstation design, and welfare facilities. AnyInspect's template includes dedicated sections for each of these requirements — ensuring that your inspection covers every aspect of workplace welfare that the regulations address.

Why Use AnyInspect Instead of a Manual Template?

Health and safety inspections cover an enormous scope — fire safety, electrical hazards, manual handling, working at height, hazardous substances, welfare facilities, and more. Traditional checklist-based templates force inspectors into a rigid, tick-box approach — checking items off a list without capturing the context, nuance, and visual evidence that make a report genuinely useful. And the write-up afterwards — transferring handwritten notes into a typed report, matching photographs to findings, calculating risk ratings — can take longer than the inspection itself.

AnyInspect transforms this process entirely. Instead of working through a paper checklist — stopping to write, photograph, and categorise each finding separately — you simply walk the building and narrate what you see. The AI handles the categorisation, risk rating, and report structuring. Photographic evidence is timestamped and linked to specific findings. Risk ratings are calculated consistently using a standardised matrix — not left to the subjective judgement of whichever inspector happens to be on site that day.

The result is not just a faster inspection — it is a better one. AnyInspect's video-based approach captures hazards that checklist inspections routinely miss — because you are looking at the workplace holistically rather than scanning a predetermined list of items. And the complete video record provides an audit trail that no paper template can match.

Related Templates

- Fire Risk Assessment Report Template — Fire safety is a key component of health and safety inspections — a dedicated fire risk assessment provides deeper analysis.
- Asbestos Survey Report Template — Asbestos management is a critical health and safety obligation for any building constructed before 2000.
- Legionella Risk Assessment Report Template — Water system safety — including legionella risk — is a core health and safety responsibility.
- HHSRS Assessment Report Template — The Housing Health and Safety Rating System assesses similar hazard categories within residential properties.