HHSRS Assessment Report Template

What This Report Covers

The Housing Health and Safety Rating System — HHSRS — is the UK government's prescribed method for assessing health and safety hazards in residential properties. Introduced under the Housing Act 2004, HHSRS evaluates 29 distinct hazard categories — from fall hazards and excess cold through to fire, damp and mould, electrical hazards, and structural collapse. Unlike a simple pass/fail inspection — HHSRS uses a sophisticated risk-based methodology that scores each hazard based on the likelihood of occurrence and the severity of probable health outcomes over a 12-month period. This report template covers the complete HHSRS assessment process — hazard identification, risk scoring, hazard band classification, and remediation recommendations. It's designed for environmental health officers, housing inspectors, private sector landlords, and social housing providers who need to demonstrate that their properties meet the minimum safety standards required by law — or identify exactly where they fall short.

Key Report Sections

Property Information and Context

Every HHSRS assessment begins with establishing the property's characteristics — age, construction type, number of storeys, tenure, occupancy levels, and the profile of current or likely occupants. These details are not just administrative — they directly influence hazard scoring. A steep internal staircase in a family home with young children presents a materially different risk profile to the same staircase in a property occupied by a single healthy adult. The assessment must be contextualised — and this section provides that context.

Hazard Identification — All 29 Categories

The core of any HHSRS assessment is the systematic evaluation of all 29 hazard categories across four groups — physiological requirements (damp, excess cold/heat, asbestos, carbon monoxide, lead, radiation, volatile organic compounds, uncombusted fuel gas), psychological requirements (crowding, entry by intruders, lighting, noise), protection against infection (domestic hygiene, food safety, personal hygiene, water supply), and protection against accidents (falls on stairs, falls on the level, falls between levels, falls in baths, electrical hazards, fire, hot surfaces, collision, explosions, structural collapse, ergonomics). Each category is assessed for the specific property — not every hazard will be present in every dwelling, but all 29 must be considered and documented.

Likelihood and Severity Scoring

For each identified hazard — HHSRS requires a quantified assessment of risk. The likelihood score estimates the probability that a hazard will cause harm over the next 12 months — considering the most vulnerable age group likely to occupy the property. The severity score estimates the range of probable health outcomes — from minor illness through to death — weighted by the likely spread of outcomes. AnyInspect's AI analyses your narrated observations and applies the HHSRS scoring methodology — generating initial likelihood and severity scores that you can review and adjust based on your professional assessment.

Hazard Band Classification

The combination of likelihood and severity scores produces a numerical hazard score — which is then mapped to a hazard band from A (most serious) to J (least serious). Bands A through C represent Category 1 hazards — the most severe — which trigger mandatory enforcement action by local authorities. Bands D through J represent Category 2 hazards — which may trigger discretionary enforcement action. This section clearly presents each hazard's band classification — making it immediately obvious which hazards require urgent attention and which represent lower-level concerns.

Mandatory and Discretionary Action Triggers

Category 1 hazards — bands A, B, and C — impose a legal duty on the local authority to take enforcement action. This section identifies every Category 1 hazard found in the assessment and outlines the enforcement options available — improvement notices, prohibition orders, hazard awareness notices, or emergency remedial action. For Category 2 hazards — the section describes the discretionary powers available and recommends whether enforcement action is warranted based on the severity and number of hazards identified.

Remediation Recommendations and Timeline

Every identified hazard receives a specific remediation recommendation — describing what works or actions are needed to reduce the hazard score to an acceptable level. Recommendations are prioritised by hazard band — with Category 1 hazards requiring urgent attention and lower-band hazards scheduled into a phased improvement programme. Each recommendation includes an estimated remediation timeline — giving landlords and property managers a clear, actionable plan for bringing their property into compliance.

How AnyInspect Generates This Report

Step 1: Record Your Walkthrough

Open AnyInspect and select "HHSRS Assessment." Walk through the property systematically — room by room, hazard category by hazard category. Narrate what you observe: describe the condition of staircases and handrails, note damp patches and their likely cause, comment on the heating system's adequacy, flag electrical hazards, assess window security, and evaluate fire escape routes. Be specific — the more detail you provide in your narration, the more accurate the AI's hazard scoring will be. The app captures your audio and video — creating a complete evidence base for every finding.

Step 2: AI Processes Your Recording

AnyInspect's AI pipeline transforms your walkthrough into a structured HHSRS assessment. Deepgram transcribes your narration — capturing hazard descriptions, locations, and severity observations with high accuracy. Key video frames are extracted — providing visual evidence for each identified hazard. Google Gemini analyses the transcription against the full HHSRS methodology — identifying which of the 29 hazard categories are present, generating initial likelihood and severity scores, calculating hazard scores, and assigning hazard bands. The AI performs the complex scoring calculations that would otherwise require manual reference to the HHSRS Operating Guidance — saving you significant time and reducing the risk of calculation errors.

Step 3: Review & Generate Your Report

Review the AI-generated assessment in the AnyInspect dashboard — hazard by hazard. Each finding is presented with its category, description, likelihood score, severity score, overall hazard score, and band classification. This is where your professional expertise is essential — accept scores that reflect your assessment, adjust those that need refinement, and add context that the AI may not have captured. Once you're satisfied — generate a professional PDF report that includes property details, the complete 29-category assessment, hazard scores and band classifications, enforcement triggers, and a prioritised remediation plan. The output is a comprehensive, defensible HHSRS assessment — ready for submission.

Compliance Standards

Housing Health and Safety Rating System (HHSRS)

HHSRS is the statutory assessment methodology prescribed under the Housing Act 2004 for evaluating hazards in residential properties. AnyInspect's template is built directly around the HHSRS Operating Guidance — covering all 29 hazard categories, applying the correct scoring methodology, and generating hazard band classifications that align with the system's prescribed bands. The template ensures every assessment you produce is methodologically sound and compliant with the statutory framework.

Housing Act 2004

The Housing Act 2004 — Part 1 — establishes HHSRS as the prescribed method for assessing housing conditions and gives local authorities the powers to enforce minimum standards. The Act creates a legal duty to take action on Category 1 hazards and discretionary powers for Category 2 hazards. AnyInspect's template clearly identifies enforcement triggers — ensuring that landlords, managing agents, and local authorities all understand the legal implications of each finding.

Awaab's Law

Awaab's Law — named after Awaab Ishak, the two-year-old who died from exposure to mould in his social housing home — imposes strict timescales on social housing providers for addressing damp, mould, and other hazards reported by tenants. For HHSRS assessments that identify damp and mould hazards — AnyInspect's template flags Awaab's Law timescale requirements, ensuring that social housing providers are aware of their obligations to investigate within 14 days and begin remediation within a further 7 days for emergency hazards.

Why Use AnyInspect Instead of a Manual Template?

HHSRS assessments are among the most complex inspections in the housing sector — the scoring methodology alone involves probability calculations, outcome weightings, and band lookups that are easy to get wrong when done manually. Blank HHSRS templates — whether paper-based or digital — leave all this complexity to the assessor, increasing the risk of miscalculation and inconsistency.

AnyInspect automates the most error-prone parts of the process. The AI applies the HHSRS scoring methodology consistently — calculating hazard scores and band classifications based on your narrated observations. You still apply your professional judgement — but the mathematical framework is handled for you, reducing errors and ensuring methodological consistency across every assessment.

The time savings are equally compelling. HHSRS assessments typically require extensive post-inspection documentation — writing up findings for all 29 categories, calculating scores, and formatting the report. AnyInspect compresses this into a streamlined review process — where you verify and refine AI-generated findings rather than building the report from scratch. For environmental health teams or housing consultancies conducting multiple assessments per week — the efficiency improvement is transformative.

Related Templates

Damp & Mould Inspection Report — Damp and mould is one of the most commonly identified HHSRS hazards — and one of the most politically sensitive following Awaab's Law. Where your HHSRS assessment identifies a significant damp or mould hazard — a dedicated damp and mould inspection provides the in-depth moisture analysis and root cause investigation needed to specify effective remediation.

Stock Condition Survey Report — A stock condition survey includes an initial HHSRS screening — but a dedicated HHSRS assessment provides the full, detailed hazard scoring that the screening may not capture. The two assessments are complementary — the stock condition survey provides the broad property overview, while the HHSRS assessment delivers the specific hazard analysis.

Fire Risk Assessment Report — Fire is one of the 29 HHSRS hazard categories — but where fire risk is a significant concern, a dedicated PAS 79-compliant fire risk assessment provides far greater depth than the HHSRS fire hazard category alone. For residential properties with complex fire safety arrangements — both assessments may be needed.

Building Survey Report — Where an HHSRS assessment identifies structural concerns — such as risks of collapse or falling elements — a detailed building survey provides the structural analysis needed to assess the severity and specify remediation works.